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Todoist logo

Todoist

Productivity & CollaborationLast updated: 2026-06-10

Todoist is a task management app, reviewed for Todoist Assist privacy, optional AI features, sharing, retention, and account controls.

ScoreLatest FindingScore BreakdownSource & EvidenceCompanyAlternatives
ScoreLatest FindingScore BreakdownSource & EvidenceCompanyAlternatives

75

Good

Excellent
Mixed
Mixed
Mixed
Good

Overall Score

75

Good

AI Training:90
Excellent
Data Sharing:65
Mixed
Ads & Tracking:70
Mixed
Data Retention:65
Mixed
User Control:75
Good

Overall Score

75

Good

AI Training:90
Excellent
Data Sharing:65
Mixed
Ads & Tracking:70
Mixed
Data Retention:65
Mixed
User Control:75
Good

Latest Policy Findings: 2026-06-10

Todoist is cleaner than most productivity apps on AI training, but integrations and account-level tracking still deserve attention.

Strongest: AI Training
90/100

Todoist is strongest where optional AI stays contained and where users still get exports, deletion, and straightforward account control.

Weakest: Data Retention
65/100

Its weakest area is the surrounding tracking layer and app ecosystem, not the task list itself, especially once integrations keep data moving.

Recommended Action:

Score Breakdown:

AI Training

90

Excellent

90

Excellent

Todoist says its AI functionality involves no peeking, auditing, or training on user data.

+35Source [1]

Todoist Assist is presented as optional rather than an always-on requirement for basic task management.

+30Source [2]

The product frames AI use as privacy-by-design rather than a broad product-improvement data grab.

+25Source [3]

AI features still process task content when users choose to invoke them.

-10Source [4]

Data Sharing

65

Mixed

65

Mixed

Todoist account data may still be processed by service providers and connected integrations.

-35Source [5]

Todoist Assist is described as private from third parties by design.

+25Source [6]

AI functionality is optional, which lets users avoid some additional data flow entirely.

+20Source [7]

Account exports and privacy paths give users some leverage over stored task data.

+20Source [8]

Ads & Tracking

70

Mixed

70

Mixed

Website and product usage data may still be collected for service operation and improvement.

-30Source [9]

Users can choose whether to use AI capabilities at all.

+25Source [10]

Todoist is primarily a productivity subscription product rather than an advertising-driven social platform.

+25Source [11]

The product markets privacy as part of the Assist experience instead of burying it.

+20Source [12]

Data Retention

65

Mixed

65

Mixed

The reviewed AI overview does not give a detailed universal retention schedule for all task data.

-35Source [13]

Users can manage account data and exports through Todoist or Doist privacy paths.

+25Source [14]

Optional AI use reduces how much task content is exposed to extra processing in the first place.

+20Source [15]

Task data can be exported before leaving the product, which improves user control over continuity and deletion.

+20Source [16]

User Control

75

Good

75

Good

Todoist Assist capabilities are optional and user-controlled.

+30Source [17]

Users can export account data through Todoist and Doist privacy paths.

+25Source [18]

Connected integrations can be reviewed as optional extensions rather than hidden defaults.

+20Source [19]

Integration data flows still depend on connected third-party services outside Todoist's own controls.

-25Source [20]

Source & Evidence Links:

Sources:

Todoist Privacy Page

Open: todoist.com

Clickup Privacy Page

Open: clickup.com

Todoist Assist

Open: todoist.com

Evidence:

1. AI Use

Todoist says its AI functionality involves no peeking, auditing, or training on user data.

Open: todoist.com

2. Controls

Todoist Assist is presented as optional rather than an always-on requirement for basic task management.

Open: todoist.com

3. AI Use

The product frames AI use as privacy-by-design rather than a broad product-improvement data grab.

Open: todoist.com

4. AI Use

AI features still process task content when users choose to invoke them.

Open: todoist.com

Company Details:

Founded

Jan 2007

Founder

Amir Salihefendic

Parent Company

Doist

Lifecycle

Active

Category

Productivity & Collaboration

CEO

Amir Salihefendic

Security Team

In house

Date Added

06-10-2026

Alternatives:

Microsoft Word logo

Microsoft Word

Productivity

75

Good

Basecamp

Project Management

70

Mixed

Microsoft PowerPoint logo

Microsoft PowerPoint

Productivity

75

Good

Teamwork logo

Teamwork

Project Management

65

Mixed

Microsoft 365 logo

Microsoft 365

Productivity Suite

75

Good

Obsidian logo

Obsidian

Notes

85

Good