Microsoft 365 is Microsoft's productivity suite, reviewed for organization data, Copilot, sharing, tracking, retention, and admin controls.
80
Good
80
Good
Microsoft 365 gives tenants strong control, but Copilot readiness, diagnostics, and broad admin access still need active governance.
Microsoft 365 is strongest where tenant admins can manage retention, sharing, audit logs, access, and export behavior across the suite.
Its weakest area is the outer tracking and telemetry layer, plus the breadth of admin and compliance visibility over everyday user content.
85
Good
Microsoft 365 benefits from enterprise admin, access, retention, and tenant governance controls.
Microsoft separates many enterprise and developer product contexts from broader consumer use.
Copilot and other AI features are described inside a broader administrative and subscription structure instead of being fully uncontrolled add-ons.
80
Good
60
Mixed
80
Good
90
Excellent
Privacy Privacy Page
Open: privacy.microsoft.comMicrosoft 365
Open: microsoft.com1. Retention
Microsoft 365 benefits from enterprise admin, access, retention, and tenant governance controls.
2. Microsoft Separates
Microsoft separates many enterprise and developer product contexts from broader consumer use.
3. AI Use
Copilot and other AI features are described inside a broader administrative and subscription structure instead of being fully uncontrolled add-ons.
4. Controls
Tenant controls over data residency, auditability, and policy enforcement improve how work content is governed.
5. Copilot Bot
Copilot, bot, search, and productivity features still process work content and interactions to deliver the service.
6. AI Use
The suite collects a wide range of device, usage, and interaction data that can intersect with AI-enabled features.
Founded
Unknown
Founder
Unknown
Parent Company
Microsoft 365
Lifecycle
Active
Category
Productivity & Collaboration
CEO
Unknown
Security Team
In house
Date Added
05-18-2026
Once you delete a chat, you cannot recover it. Deleting a chat removes it both from your visible chat history and the system after the retention window.
Tenant controls over data residency, auditability, and policy enforcement improve how work content is governed.
Copilot, bot, search, and productivity features still process work content and interactions to deliver the service.
The suite collects a wide range of device, usage, and interaction data that can intersect with AI-enabled features.
80
Good
Microsoft enterprise cloud commitments separate customer content from many broader consumer contexts.
Admins can govern sharing, guest access, tenant boundaries, and connected apps.
The privacy statement documents connected services, third-party communication links, and external data sources explicitly.
Rights, deletion, and portability pathways are documented across Microsoft products.
Data can still flow through admins, support, subprocessors, bots, integrations, diagnostics, and legal requirements.
Cross-app productivity features mean mail, files, meetings, and chats are not privacy-isolated by default.
60
Mixed
Microsoft still collects cookies, diagnostics, device, connectivity, and usage data.
Search, interaction, and productivity signals can still support personalization and service improvement.
Customers can configure logs, diagnostics, identity, sharing, and many tenant settings.
Microsoft 365 is primarily a productivity suite rather than an ad-targeting social platform.
Subscription and enterprise contexts reduce some reliance on advertising compared with consumer media platforms.
80
Good
Admins can configure retention labels, audit, eDiscovery, and governance settings across the suite.
Organizations can manage accounts, devices, and subscription-level access over time.
The privacy statement documents deletion and rights paths rather than leaving lifecycle fully opaque.
Copilot readiness and data governance planning let organizations decide what content enters more advanced workflows.
Retention still varies by service, logs, backups, legal holds, and customer configuration.
Cross-app collaboration can preserve content in several places even after one item is removed.
90
Excellent
Admins can manage tenant privacy settings, sharing, audit, retention, eDiscovery, and user access.
Role-based and subscription-based access structures support organization-wide governance.
Users and organizations have rights pathways and product settings across a wide range of Microsoft data types.
Copilot and app-specific controls can be constrained by subscription and tenant design rather than being globally on for everyone.
Privacy depends heavily on architecture and cloud governance.
The suite is broad enough that many important controls live in different products and admin centers.
