Google Workspace is Google's business productivity suite, reviewed for Gemini Workspace protections, Google account controls, advertising context, retention, and admin governance.
80
Good
80
Good
Google Workspace is stronger than consumer Google on AI limits, but account-linked tracking still sits around the admin-controlled core.
Google Workspace is strongest where Gemini limits, Vault, DLP, and admin controls give organizations more leverage than ordinary consumer accounts do.
Its weakest area is the broader Google tracking layer, especially around cookies, account activity, and connected services outside core workspace files.
90
Excellent
Google says Workspace customer data is not used to train generative AI models without permission.
User prompts are treated as customer data under the cloud data processing addendum.
Workspace content is not used for other customers or for model training outside the domain without permission.
80
Good
55
Weak
80
Good
85
Good
Policies Privacy Page
Open: policies.google.comLatest Finding
Open: support.google.com1. AI Use
Google says Workspace customer data is not used to train generative AI models without permission.
2. Prompts Are
User prompts are treated as customer data under the cloud data processing addendum.
3. AI Use
Workspace content is not used for other customers or for model training outside the domain without permission.
4. AI Use
The prompt and response flow stays inside the Workspace trust boundary rather than feeding a broader consumer training pool.
5. AI Use
Admins can still choose long conversation retention windows, which keeps Gemini interactions available inside the organization for longer.
Founded
Unknown
Founder
Unknown
Parent Company
Google Workspace
Lifecycle
Active
Category
Productivity & Collaboration
CEO
Unknown
Security Team
In house
Date Added
04-21-2026
Once you delete a chat, you cannot recover it. Deleting a chat removes it both from your visible chat history and the system after the retention window.
The prompt and response flow stays inside the Workspace trust boundary rather than feeding a broader consumer training pool.
Admins can still choose long conversation retention windows, which keeps Gemini interactions available inside the organization for longer.
80
Good
Gemini interactions stay within Workspace protections instead of being shared across unrelated customer environments.
The access-control model is designed to prevent prompts or session content from leaking across user boundaries.
Gemini only retrieves relevant Workspace content that the user already has permission to access.
Customer data handling is tied back to Google Workspace contractual protections instead of a looser consumer policy.
Connected apps, Workspace extensions, and broader Google account services can still create additional data flows outside one simple Gemini boundary.
Organization admins control important sharing and service settings on behalf of users.
55
Weak
Google's broader cookie and advertising ecosystem still applies across Google sites and account contexts outside the core Workspace trust boundary.
Workspace smart features can still personalize other Google products depending on organization settings.
Workspace customer data protections are separated from Google's consumer advertising business.
Google gives organizations smart-feature and personalization settings that can narrow some cross-product personalization behavior.
The Workspace Gemini materials are explicit about permission and trust boundaries instead of describing the product as part of an ads system.
80
Good
Gemini in Workspace prompts and responses are not retained after the session ends in the grounded side-panel flow.
Admins can choose whether Gemini conversations are saved at all.
Admins can set automatic deletion windows such as 3 months, 18 months, or 3 years for saved conversations.
Workspace customer data remains under the same contractual handling model rather than open-ended consumer retention rules.
Organizations can still retain Gemini conversations indefinitely if admins choose that setting.
Inserted or generated Workspace content still follows ordinary Workspace and Vault retention rules after creation.
85
Good
Admins can disable the Gemini app or manage its availability from the admin console.
Organization-level settings can define default AI behavior for users across the domain.
DLP, classification, and information-rights-management controls can restrict Gemini from accessing sensitive data.
Gemini only grounds responses with content a user already has permission to access.
Many important privacy choices depend on organization admins rather than end users acting alone.
